Address:
Western Gateway Recreation & Park District
P.O. Box 597
Penn Valley, CA 95946
Phone:
5304321990

Enterprise System Catalog:

Vendor and product:
Intuit, QuickBooks
System purpose:

Accounting - recording payables and receivables, creating reservation contracts and sales receipts, payroll processing, reporting functions

Categories/types of data:

Name, address, email, phone of customers. Name, address, email, phone of vendors, Name, address, email, phone of employees. Amount of funds received from reservation customers. Amount of funds paid out to vendors. Amount of payroll paid out to employees. Amount of taxes paid to state and federal government,

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Outlook, Calendar
System purpose:

Calendarize reservations at the park, including date, area reserved, name, phone number, time reservation starts and ends, and type of event

Categories/types of data:

customer name, phone number, time of event, including set up and take down, time access is needed for locked buildings; contact dates with customer; status of reservation, such as when payment has been received and when signed contracts are received, or if the customer called with an inquiry related to the reservation

Dept./primary custodian:
Office - District Secretary
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft, Word
System purpose:

creating board agendas, board minutes, reservation signs, reservation information for groundskeeping staff, various admin documents as needed

Categories/types of data:

agendas, minutes, name of person or group with reservation, bid information, lists as needed, blank reservation and deposit forms

Dept./primary custodian:
Office - District Secretary
Frequency of collection:
As needed
Frequency of update:
As needed